About MSW

Rules/Constitution of Mid Shropshire Wheelers – Community Amateur Sports Club

The Committee has the power to:

1. Acquire and provide grounds, equipment, coaching, training and playing facilities, clubhouse, transport, medical and related facilities
2. Provide coaching, training, medical treatment, and related social and other facilities
3. Take out any insurance for club, employees, contractors, players, guests and third parties
4. Raise funds by appeals, subscriptions, loans and charges
5. Borrow money and give security for the same, and open bank accounts
6. Buy, lease or licence property and sell, let or otherwise dispose of the same
7. Make grants and loans and give guarantees and provide other benefits
8. Set aside or apply funds for special purposes or as reserves
9. Deposit or invest funds in any lawful manner
10. Employ and engage staff and others and provide services
11. Enter into sponsorship agreements with commercial concerns if so approved by a Club General Meeting. Any such sponsorship shall be governed by a special set of rules, also to be approved by a General Meeting. The addition of a sponsor’s name to the Club name under this rule shall not be deemed a constitutional change.
12. Enter into sponsorship agreements with commercial concerns for individual riders or small groups of riders The addition of a sponsor’s name to the club name under this rule shall not be deemed a constitutional change.
13. Co-operate with or affiliate to firstly any bodies regulating or organising the Sport and secondly any club or body involved with it and thirdly with government and related agencies Do all other things reasonably necessary to advance the purposes.

1. Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.
2. The Club may have different classes of membership and subscription on a non-discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
3. For all enter on the line time trials, non-members of any CTT affiliated club may ride once after paying the day membership fee, after which they must become full members of the Mid Shropshire Wheelers or an affiliated CTT club.
4. The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to an appointed panel consisting of club members.

1. All members may attend all general meetings of the Club in person.
2. Such meetings need 21 clear days written notice to members.
3. The quorum for all general meetings is 4 members present.
4. The Chair or (in his or her absence) another member chosen at the meeting shall preside.
5. Except as otherwise provided in these Rules, every resolution shall be decided by a simple majority of the votes cast on a show of hands.
6. Formalities in connection with General Meetings (such as how to put down resolutions) shall be decided by the Committee and publicised to Club members.

At every AGM:

1. The Members will elect a Committee including a Chair, Treasurer and Secretary to serve until the next AGM;
2. The Treasurer will produce accounts of the Club for the latest financial year audited as the Committee shall decide.
3. The Committee will present a report on the Club’s activities since the previous AGM;
4. The Members will appoint a suitable person to audit the accounts; and
5. The Members will discuss and vote on any resolution (whether about policy or to change the Rules) and deal with any other business put to the meeting.

Subject to these Rules the Committee shall have responsibility for the management of the Club, its funds, property and affairs.  

1. The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules.
2. The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, event expenses, post event refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
3. Club colours shall be blue and yellow in a design approved by a Club General Meeting by a majority of two-thirds of the members present.
4. The Club may also in connection with the sports purposes of the Club:
   1. Sell and supply food, drink and related sports clothing and equipment;
   2. Employ members (though not for riding) and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present;
   3. Pay for reasonable hospitality for visiting teams and guests;
   4. Indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
5. The Committee will have due regard to the law on disability discrimination and child protection
6. The club shall award to all future holders of individual and team records including tandem and Veteran on standard, a suitable memento. Only one memento per member per category per year. In the event of a member breaking a record more than once in the same year each record shall be inscribed on the memento. Only first claim members are eligible
7. Bronze, silver and silver gilt medals shall be awarded to members beating the set standards at (Men: 10, 25, 30, 50, 100 miles and 12 & 24 hours, Women: 10, 25, 50, 100 miles,Tandem: 10,25, 30, 50, 100 miles) in events organised in accordance with CTT regulations and substantiated by result sheet or signed confirmation by CTT approved timekeeper. The standard times and distances to be reviewed by the committee before commencement of each racing season. Any member qualifying for more than one standard for the same distance in the same season shall only be awarded for performances that surpass those achieved in earlier seasons.
8. Trophies shall be awarded perpetually for performance in Club, Association or Open events nominated or approved by the committee.
9. Claims for standard Medals award and trophies awarded shall be  made in writing to the time – trial secretary the later than 15th October.
10. The club shall maintain a list of club records which are displayed on the club website.

1. The Committee elected annually shall consist of a chairman, vice-chairman, secretary, treasurer, time-trial secretary, off-road secretary, road & track secretary, membership secretary and committee members to make a total of 11. All offices shall be honorary.
2. The Committee members may co-opt club members (up to the maximum permitted number) to serve until the end of the next AGM.
3. Any Committee member may be re-elected or re-co-opted without limit.
4. A Committee member ceases to be such if he or she ceases to be a member of the Club, resigns by written notice, or is removed by the Committee for good cause after the Member concerned has been given the chance of putting his/her case to the Committee with an appeal to the Club members, or is removed by club members at a general meeting. The Committee shall fairly decide time limits and formalities for these steps.
5. Any committee member failing to attend 3 consecutive meetings without a satisfactory reason shall be deemed to have resigned and the committee shall have the power to elect another member in his place.

1. Whenever a Committee member has a personal interest in a matter to be discussed, he/she must declare it, withdraw from that part of the meeting (unless asked to stay), not be counted in the quorum for that agenda item and withdraw during the vote and have no vote on the matter concerned.
2. The Committee may decide its own way of operating. Unless it otherwise resolves the following rules apply:

1. The Committee shall meet every calendar month or at the discretion of the secretary.
2. At least 4 members must be present for the meeting to be valid;
3. Committee meetings shall be held face to face;
4. The Chair, or whoever else those present choose shall chair meetings;
5. Decisions shall be by simple majority of those voting;
6. A resolution in writing signed by every Committee member shall be valid without a meeting;
7. The chair of the meeting shall not have a casting vote.

The Committee may delegate any of their functions to sub-committees but must specify the scope of its activity and powers; the extent to which it can commit the funds of the Club; its membership; its duty to report back to the Committee. Such a sub-committee may held monies on behalf of the club in order that it may effectively carry out the activities designated. These monies will remain at all times the property of the Mid-Shropshire Wheelers and will appear on the Treasurer’s Balance Sheet. The chairman/secretary of the sub-committee shall be an officer of the Club. The Committee may wind up any sub-committee at any time or to change its mandate and operating terms.

Annual club reports and statements of account must be made available for inspection by any member and all club records may be inspected by any Committee member.

The Club financial year shall be from 1st December to 30th November, after which the treasurer shall prepare a balance sheet of accounts, which shall be audited by two honorary auditors who shall be elected by the committee.

1. These Rules may be amended at a general meeting by two-thirds of the votes cast but not (if relevant) so as to jeopardise the Club’s status as a Community Amateur Sports Club as first provided for by the Finance Act 2002 and not in any event to alter its purposes (unless the procedure set out in 9(b) has been followed) or winding up provisions.
2. The Club Purposes may be changed to include another eligible sport if the Committee unanimously agree and the members also agreed the change by a 75% majority of votes cast.

1. The members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.
2. The Committee will then be responsible for the orderly winding up of the Club’s affairs.
3. After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:

1. To another Club with similar sports purposes which is a charity and/or
2. To another Club with similar sports purposes which is a registered CASC and/or
3. To the Club’s national governing body for use by them for related community sports.